Job Posting Details
Position:
Type:
Location:
New Westminster, British Columbia, Canada
Closing Date:
Contact:
We are seeking an energetic, engaged, and compassionate communicator to join our parish team. Both people and technological skills are a priority for this key role in the parish office. If you can pay attention to detail while keeping the big picture of loving service in view, you will thrive here!
SUMMARY OF POSITION
The Parish Administrator is a part-time paid employee of Holy Trinity Cathedral responsible for overseeing the daily operations of the office. This pivotal role involves event coordination, record-keeping, communications and community engagement. The Parish Administrator reports to the Rector and wardens, and works to support the parish leadership, council, staff, and volunteers.
Key Responsibilities include operation of the Parish Office, administrative support to leadership, communications, and facilities coordination.
1. OPERATION OF THE PARISH OFFICE
• Manages day-to-day administrative duties including correspondence, maintaining records, and preparing reports.
• Maintains an organized office including filing, purchasing supplies, arranging the servicing of office equipment, and managing key access to the facilities.
• Maintain regular office hours, greeting visitors and fielding inquiries.
• Assist Parish Treasurers with light bookkeeping and preparing reports.
• Coordinates the submission of annual reports from the parish and statistics for the Diocese
• Oversees appropriate updates and back-ups of electronic files and materials for archives
• Ensures subscriptions and licenses are paid and up to date
2. ADMINISTRATIVE SUPPORT TO LEADERSHIP
• Gathers and sends out materials for parish council meetings in a timely manner
• Drafts correspondence as requested by the Rector or wardens
• Provides administrative support to committees and programs
3. COMMUNICATIONS
• Coordinate parish communications, including weekly bulletins, special service booklets, newsletters, website updates, and materials for annual Vestry meetings.
• Posts and monitors information on parish bulletin boards
• Maintains an up-to-date parish directory in coordination with the donations officer
• Uses current technologies to maximize the circulation of information to the parish community, community groups, external partners, and the general public
• Fosters strong relationships with congregations and the broader community.
4. FACILITIES COORDINATION
• Supervise the maintenance and booking of church facilities, prepares rental contracts and group agreements for trustees to sign
• Ensures groups have appropriate documentation, insurance, key access and contact information
• Maintains an online booking calendar
• Receives monthly donations from groups for the treasurer to deposit
• Coordinates access for trades and service providers and serves as primary contact for external groups and vendors.
• Ensures required set-up or clean-up instructions or special events are communicated to the custodian
• Assists with organizing and coordinating parish events, services, and activities.
• Arranges appropriate inspections (fire, furnace…) with a designated person to provide access and oversee
QUALIFICATIONS:
• Good conversational and written English. Other languages an asset
• Minimum 3 years of administrative experience.
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills.
• Proficient with modern office computer software and equipment, and cloud-based systems.
• Able to handle stress and problem solve.
• Discrete with confidential and sensitive information.
• Ethical conduct reflecting the Church’s values.
REQUIREMENTS:
• Provide a Criminal Records check with vulnerable sector search
• Complete Safe Church policy orientation per the Diocese of New Westminster’s Screening in Faith policy and training
• Complete Dismantling Racism Training
• Successful completion of probationary period of 6 months, with first review at 3 months
WE OFFER:
• Part-time position of up to 15 hours a week
• Hourly rate ranging from $25-$35 hour depending on experience
• Supportive and collaborative work culture
• Dynamic role with a varied workload
• Chance to engage with and support vibrant church communities
• Opportunities for personal and professional development
• Office location with easy access from public transit, possible partial remote work options